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Accounts Receivable Officer

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Nibras International School
Dubai, United Arab Emirates
Date Added: Jul 1, 2022

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Job Description


Position Details

Position Title

Accounts Receivable Officer



Report to (Title):

Finance & Administration Manager

Direct Reports:

Finance & Administration Manager

Indirect Reports:




Core Purpose:


The role of the Finance Accounts Receivable is to support the Finance & Administration Manager in maintaining and enhancing the school’s financial resources by maintaining control over Engage-Fees. The incumbent supports the Finance & Administration Manager during audits and preparing month end reports for ISP.



Main Responsibilities:

  • First point of contact with parents concerning financial accounts of students Provide administrative and clerical support in all administration areas and respond to queries from families regarding charges on accounts
  • Prepare and issue all invoices
  • Receive and process all receipts
  • Issue credit note and/or refunds as require
  • Process Application and Enrolment fees
  • Maintaining student accounts, journal daily transactions on Engage-Fees including Cash JVs
  • Daily fees collection reconciliation, with balance posted to the bank daily
  • Produce receivables report for Finance and Admin Manager on daily basis
  • Reconciliation of Post-Dated-Cheques schedule
  • Assist with cash management queries/ any other GL queries for annual audit
  • Sending outstanding payment warnings to parents, correlate with Registrar on procedures and blocking student account with KHDA
  • Any other accounting/administrative task assigned by the Finance & Administration Manager
  • Credit Control – follow up unpaid fees and monitor age debtors, sending SOA in monthly basis
  • To ensure all receivables accounts are up to date, invoices are prepared and issued on a timely basis, all invoices are promptly paid, and late invoices are followed up
  • Work as a team member sharing expertise, ideas and information.
  • Reports to the Line Manager on administrative and personnel issues and grievances
  • Provide and analyst debtors reports to the Line Manager on administrative
  • Provide necessarily support to the admission team


Health and Safety

  • Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment
  • Safeguard Aspen students.
  • Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
  • Assist in implementing all policies and rules governing student life and conduct
  • Ensure that, all the necessary health and safety rules and procedures are being followed
  • Maintain an awareness of all the health and safety measures to be taken when in school


Communication & Working Relationships








Knowledge & Skills

Minimum Educational Qualifications Required for the Role

Bachelor’s degree in Finance/Accounting from a reputable University

Minimum Years of Experience Required

1 years’ School Finance experience an advantage

Language Skills

English is Mandatory

Arabic is Mandatory

Special Skills and Abilities


  • Highly detail-oriented and organized
  • Ability to meet a constant stream of deadlines
  • Proven ability to work both independently and collaboratively with different levels of employees
  • Superior analytical and problem-solving skills
  • Familiarity with accounting software and programs
  • Excellent command for MS office
  • Ability to maintain accurate and auditable records
  • Laws, rules and regulations related to assigned activities
  • Interpersonal skills using tact, patience and courtesy
  • Records, Reports and Correspondence by use of spreadsheets and databases
  • Proficient financial and accounting skills
  • Computer literate
  • Customer Service skills, and interpersonal skills.
  • Willing attitude to be a part of the school team
  • Strong sense of professionalism
  • Safeguarding and welfare of children
  • Excellent communication skills and command of the English language, in spoken and written form
  • A collaborative team-player with excellent interpersonal skills
  • Behavior management


  • Empathetic listener and patient
  • Integrity and confidentiality
  • Internationally minded
  • Emotional intelligence
  • Intercultural awareness, creative
  • Flexible and a can-do attitude


Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.


Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.


Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.



The International Schools Partnership


Aspen Heights British School is part of The International Schools Partnership (ISP).


The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.


ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 45 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.


We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.


All our schools:

• Help children and pupils learn to levels that amaze them.

• Inspire children and pupils to be successful now and equip them to be successful later.

• Are truly international, working in partnerships within and across regions, cultures and languages.

• Aim to be the schools of choice for children, pupils and their families, wherever we are.


Nibras International School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent, covering the previous 10 years of employment history.



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