Facilities and Purchasing Manager

Description

Facilities and Purchasing Manager – Part time role 50% based in BSG Geneva

About the job

About The British School of Geneva and the International Schools Partnership (ISP)

The British School of Geneva (BSG) was created in response to the ever-increasing need in Geneva for private English language education and a specific demand for the National English Curriculum. BSG offers a coherent national English program from reception to A levels, so we are an obvious choice for students wishing to continue or return to a British program.

The British School of Geneva (BSG) is part of the International Schools Partnership (ISP) group of schools.

Job description

The Facilities and Purchasing Manager is responsible for all aspects of site management for the British School of Geneva. This includes, but is not limited to, security, cleanliness, caretaking, monitoring of service provider contracts, liaison with the management, maintenance of the premises, minor repairs, advising the Headteacher on suggested improvements to the school environment, improving the productivity of the site management, implementing pre-planned maintenance programs.

General responsibilities

• Manage the relationship with the various building authorities of BSG
• Ensure that the management and maintenance of the schools' buildings and environment are undertaken in an efficient manner.
• Oversee all projects, construction or renovations related to the premises.
• Undertake repairs as and when required
• Lead and maintain a premises team (housekeeping and maintenance) ensuring the cleanliness of the school environment.
• Delegate and co-ordinate tasks as required to the school's architect, management, or any other qualified external company.
• Ensuring that the premises comply with all health and safety regulations (Covid 19 protocol, fire procedure)
• Managing the school stock, receipt of orders to the school from the purchasing department, delivery of items to teachers or other staff.         

Specific responsibilities

• Management of the premises
• Manage the daily maintenance, repair, and cleaning of the schools.
• Develop appropriate monitoring procedures to ensure that schools are kept clean, safe and in good repair.
• Ensure that the maintenance and cleaning team works effectively and efficiently
• Manage the maintenance and cleaning team's work schedule, holiday planning, recruitment, if necessary, in collaboration with the Human Resources (HR) department.
• Managing the contracts for the provision of premises (external tenant).
• Managing and allocating the school's parking spaces for staff.
• Allocate school keys and maintain a key allocation list

Security

• Ensure that hydrants, emergency lighting are tested annually, and the results recorded.
• Maintain an up-to-date fire procedure.
• Maintain all signage required by the State of Geneva on the premises (fire procedures, communication and Covid 19 measures).
• To act as the main key holder for both schools.
• Concierge is currently the main Keyholder and employed by the Regis. SLT And Admin also Keyholders. Suggest maintain as is.
• To plan the end of year and back to school moves.

General site duties

• Ensure that rooms and other areas of the school are set up for classes, extra-curricular activities, meetings, assemblies, and other events and are cleaned afterwards.
• Ensure that all cleaning tools and products are stored properly and are not accessible to pupils and that hygiene standards and regulations are respected.
• Organize the cleaning of windows twice a year, as required
• Carry out and supervise the summer cleaning of all school premises and furniture.
• Carry out emergency cleaning if necessary

Administration

• Ensure that all school tools and equipment are maintained in good condition
• Manage the premises team in cooperation with Human Resources if necessary.
• Organize potential replacements for team members
• Report team overtime to HR on a monthly basis.

Other duties as required by the school

The tasks, responsibilities and duties mentioned in this job description are indicative and may vary over time at the discretion of the HOS and CPO.

ISP Commitment to Safeguarding Principles

We are committed to safeguarding and promoting the welfare of children and young people and expect all our staff and volunteers to share this commitment. All post holders are therefore required to have:

• A clean criminal record
• Receipt of at least two satisfactory references (one of which must be your current or most recent employer)
• An original ID and work permit if you are not a Swiss citizen.

Profile required

Qualifications and experience

• Have a recognized training/qualification in the field of facilities management.
• Significant experience or skills in real estate or a property management company is a plus
• The ability to understand and apply regulations such as health and safety.
• Competence in basic building repairs and maintenance
• Experience of managing a team

Language, ability, skills, knowledge

• Fluency in French (oral and written)
• Fluency in English a plus (oral and written)
• Good communication and interpersonal skills
• Excellent analytical and writing skills
• Good computer skills (Office Suite, CRM)
• Strong planning and negotiation skills
• Ability to manage time effectively and show initiative, including prioritization.
• Ability to prioritize and manage workflow while maintaining a flexible approach to urgent demands.
• Ability to manage people directly and indirectly
• Ability to adapt to changing and conflicting demands.
• Ability to be flexible and to work in a team or individually as required.
• Ability to demonstrate an understanding of children
• Ability to contribute to the life of the school.
• Ability to adhere to the school's policies and procedures and in particular the Equal Opportunities Policy, the Child Protection Policy and all health and safety related policies.
• Ability to comply with health and safety regulations to ensure that all tasks are carried out safely.
• A full and clear Driving Licence