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Primary Admin Assistant/ Government Relations Executive

The Aquila School
Dubai, United Arab Emirates
Date Added: Sep 14, 2022

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We are looking for a Primary admin assistant/ government relations executive (UAE Nationals only) to join our growing school as soon as possible.

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.

The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Core purposes:

  • To support the primary and early years’ leadership with organisation, communication and administration.
  • To coordinate with other departments for government approvals for school trips, events and any other activities.
  • To support the registrar with the requirements of the local regulators

Key duties:

In this role, your main responsibilities will include but will not be limited to:

  • To ensure children are safe and well cared for at all times
  • To provide administrative support to the primary leadership team, including, trip and ECA organisation including communication with families, setting up external assessments, populating excel data sheets etc.
  • To support the daily collation of attendance information
  • Working with the head of inclusion to maintain school Emirati profiles and associated documents
  • Assisting the registrar in processing the educational licenses on time
  • Applying for any special approvals (if applicable) in line with ministry expectations
  • Assisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils’ promotion & transfer etc. are completed within an agreed time frame
  • Compiling and generating ministry required pupil records (manual or online records)
  • Guiding staff on requirements for attestations and equivalency of documents, if and when required, and following up on the same to ensure all staff are fully approved by concerned governing authorities
  • Guiding and supporting staff & HR with queries related to MOE, KHDA and such similar authorities
  • Assisting with school cover duties when needed

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school

Person specification:



·         UAE National

·         Bachelor's Degree (any subject)

·         Bilingual (Arabic and English), a highly effective communicator at different levels, both oral and in writing.

·         Vast knowledge and experience in dealing with different government offices especially the Ministry of Education and KHDA

·         Be an excellent team player and have effective communication skills

·         Experience in a similar role in a school in Dubai

·         Strong Microsoft office knowledge (can work independently on creating reports and presentations)



To be line managed by the head of primary

Hours of work- 7.25am-4.15pm Monday to Thursday; 7:15am to 12pm on Fridays, plus occasional evening and weekend work

Holidays- 30 working days per year

About the International Schools Partnership
The Aquila School is owned by a London based company called International Schools Partnership (ISP). The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Spain, Costa Rica, Chile, the United Arab Emirates, Qatar, Malaysia, and Mexico educate children and pupils from 2-18 years of age. We have now expanded to 51 schools delivering multiple curricula and building on local brands and reputations with over 30,000 pupils and 5,000 staff located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.
All our schools:
  • Help children and pupils learn to levels that amaze them.
  • Inspire children and pupils to be successful now and equip them to be successful later.
  • Are truly international, working in partnerships within and across regions, cultures and languages.
  • Aim to be the schools of choice for children, pupils and their families, wherever we are.
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