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School Administrator

Claremont School
East Sussex, United Kingdom
Date Added: Sep 20, 2022

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By its very nature the School Office is a place where staff are often required to take on jobs that do not sit in their specific job description. The following represents the specific accountabilities for this position that the job holder has ultimate responsibility for:
1. Registers - morning and afternoon.
2. Monitoring enquiries inbox.
3. Answering, forwarding and screening all telephone enquiries.
4. Greeting visitors, signing them in and providing refreshments.
5. Managing staff and pupil check out sheets.
6. Updating fire registers.
7. Stationary ordering and managing of stock.
8. Managing school trips administration & internal workshops.
9. Preparing and sending letters via Engage to parents.
10. Supporting teachers with admin duties.
11. Sourcing specific resources for specific calendar events.
12. Update parent /pupil information on Engage.
13. Manage the termly clubs including booking of providers and setting up the registers,
14. Liaise with the Games Dept, parents and finance to organise Holiday Activities.
15. To sort internal and external mail and distribute across the school as appropriate.
16. Provide general administrative support duties including, photocopying, scanning, filing & laminating.
17. Reception duties.

Key Skills and experience
1. GCSE pass in English and Maths
2. A ‘can do/will do’ attitude.
3. Ability to communicate in the appropriate style with colleagues, students and parents.
4. Ability to deal with the ‘unexpected’.
5. A positive and welcoming attitude, both in person and on the phone.
6. Effective record keeping and high competency in IT.
7. Strong clerical skills.
8. Record of personal professional development.

This is a full time position, all year round with 30 days holiday.

Hours are 8-5pm or 9-6pm to cover the Office which is opne 8-6pm all year.

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