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Facilities System Administrator

ISP Iberia
Madrid, Spain
Date Added: Oct 26, 2022

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ISP Regional Facilities System Administrator - Iberia Role Profile

Purpose of Role


A leading worldwide international private schools’ operator is looking for a motivated and reliable Facilities System Administrator to lead and support the schools´ teams in our regional schools. The position will have a flexible location, although it will require regular visits to Madrid´s Regional Office. The ideal candidate will have worked in a multi-site client and/or corporate facilities. The successful candidate will have the opportunity to be part of a fast pace and growing company, working in an international environment daily. We offer competitive pay, excellent flexible work/life balance and long-term growth opportunities. Your hands-on leadership and engagement will drive a safe, quality driven working environment.


As the Facilities System Administrator you will report into the Regional Head of Property.


ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential Health & Safety and safeguarding issues and acting and following up on all concerns appropriately.


Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.


Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.


Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.



ISP Regional Facilities System Administrator Key Responsibilities


As the Facilities System Administrator you will be responsible to:


                      Centrally manage our Building Information Management tool (BIM).

                      Support the Property regional team on developing, implementing required changes, and enriching current information input in our BIM tool

                      Validate all documents uploaded to our BIM tool.

                      Positive and effective communication at all levels.

                      Ensure compliance inspections and checks are carried out, documented and up to date.

                      Ensure schools deliver their additional planned maintenance tasks and they are correctly uploaded, supporting schools on this task if required.

                      Support the Regional Team on Facilities/Procurement/ESG related data collection and consolidation as required.

                      Support the Regional Facilities Manager on Opex budgets and forecasts process (maintenance, utilities, services...)

                      Manage or provide support accordingly with any operational contingency than may occur.

                      Remain in compliance with the company´s standard and all guidelines

                      Proactive and continuous collaboration with the Regional H&S team and schools´ H&S coordinators to follow up and close any facilities related outstanding Audit Action.

                      Support on regional Property and Procurement data collection and consolidation gathering as requested.

                      Perform other tasks as required



Skills, Qualifications and Experience


                      2 years of minimum experience in similar positions.

                      Knowledge of maintenance procedures.

                      Excellent interpersonal skills to positively communicate at all levels and areas.

                      Ability to communicate effectively in English.

                      Ability to use software such as Microsoft Office, Adobe, needed.

                      High attention to detail

                      Self-managing skills to prioritize and timely deliver goals set.


                      Problem solution focus.


ISP Leadership Competencies


You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.


  1. Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.


  1. Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback, supporting others in their continual learning, development, and growth.


  1. Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and can motivate and inspire others through the process of creation through to completion.


  1. Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.


  1. Resilience. Can deal with setbacks and challenges calmly and effectively.


  1. Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.


  1. Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose, and Principles.


  1. Leading & Inspiring Others. Supports, encourages, and inspires students, colleagues, and teams so that they give their best.


  1. Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organization.


  1. Influencing & Communication. Consistently informs, influences, and inspires students, parents and colleagues through timely and effective communication.


  1. Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.


  1. Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.


  1. Planning & Decision Making. Makes decisions on the best course of action and then plans, organizes, prioritizes, and balances resources to achieve the desired outcome.


  1. Diversity & Equity. Has the sensitivity, awareness, and skill to understand the values, behaviors, attitudes, and practices across cultures that supports all children and adults to learn and work effectively.






ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.



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