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Personal Assistant (Temporary - Maternity Cover)

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ISP Europe
, United Kingdom
Date Added: Mar 24, 2023

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Personal Assistant – Europe Region (Maternity Cover)


Purpose of Role

We have an exciting opportunity for an experienced Personal Assistant to join our regional team based in Poland for a 6 months fix term contract. This role will report to the Regional Managing Director - Europe. The primary aspect of this role would be to act as the Personal Assistant to the Regional Managing Director - Europe and the wider Regional Team, so a high level of professionalism and confidentiality is crucial to this role.  

This role is remote in Poland.

Skills, Qualifications and Experience

The Europe region currently has 7 schools, located in the UK, Italy, Geneva and Poland.  Our region is growing at a fast pace, so we are looking for someone who is well structured and organised. They will be warm, professional and be the first point of contact for all external agencies and internal stakeholders whilst providing support to the Regional Managing Director Europe and the wider Regional Team.

The successful candidate will have at least 5 years previous experience as a Personal Assistant. They will have experience of dealing with senior managers and high-level stakeholders combined with experience of dealing with people from different cultures and languages.

You must have excellent computer skills, especially the Microsoft Office suite of programs and a strong internet research skill. Be a self-starter, proactive, able to work independently but also not afraid to ask for help when needed. They will have excellent written and verbal communication skills and be exceedingly well organized, flexible and have an eye for detail. The ability to multi-task and remain calm under pressure are also imperative in this role.

This is a full-time role. Based in Poland and working from home. Must be Fluent in English and an additional other European Language.

  • Prioritize urgent actions and make judgments about the urgency of issues/meetings/requests, rescheduling and reorganizing as necessary and coordinating potentially conflicting internal and external responsibilities and pressures.
  • Manage complex international travel arrangements, including accommodation, all aspects of itinerary and visas.
  • Manage all aspects of event management.
  • Anticipate and identify the support requirements of the team in response to changing needs or circumstances, liaising with staff throughout the organization as necessary.
  • Attend and contribute to admin and whole staff team meetings.
  • Establish and maintain effective working relationships at all levels throughout the organization and external agencies.
  • Maintain regular consistent and professional attendance, punctuality, personal appearance.
  • Any other duties reasonably requested by the Regional Managing Director - Europe
  • Manage that the Regional team is up to date with their Safeguarding training and keeping up to date the records.

About ISP

The International Schools Partnership (ISP) is a growing group of committed colleagues, in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our students, colleagues, and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and operators who have worked together over many years. Our growing group of private schools located across the globe, educates children and students from 2–18 years of age. We have now expanded to 70+ schools that employ over 9,000 staff and deliver multiple curricula to over 61,000 students located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that can forge successful careers and lives, in a rapidly changing world. Our goal is to enable our schools to be the leading school of choice in their local area. At ISP we continue to engage with schools around the world that are interested in becoming part of our global group of schools and look forward to welcoming more students and staff to the group.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

We are committed to safeguarding and promoting the welfare of children and young people and expect all our staff and volunteers to share this commitment. All post holders are therefore subject to appropriate vetting procedures and satisfactory Criminal.

Background Checks or equivalent covering their previous employment including:

An enhanced DBS disclosure / police check from country of residence / birth and any country of residence within the last 10 years.

The receipt of at least two satisfactory references


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