Facilities Project Manager

ISP Regional Facilities Project Manager - Iberia Role Profile

Purpose of Role

As ISP’s Regional Facilities Project Manager, you will be primarily responsible for ensuring the effective delivery of all assigned projects and compliant management of the Group’s growing regional property portfolio. You will play a key supporting role in the planning and delivery of school infrastructure expansion, enhancement, and renovation projects.  The role demands an ability to build strong relationships with individual school leaders, external stakeholders, and regional management team, while delivering positive outcomes at the local and regional level.

The Regional Project Manager – Iberia reports directly into the Regional Head of Property and Procurement – Iberia

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential Health & Safety and safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Regional Project Manager Key Responsibilities

1. SUPPORT AND ADVISE

• Timely report updates on any assigned projects
• Support and advise the Head of School/s, School Business Manager/s and Director of Schools in all aspects of project management as requires.
• Support and advise the Head of School/s, School Business Manager/s and Director of Schools in all aspects of required technical or cost aspect regarding school´s yearly capex expenditure.

1. ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS

• Provide guidance and propose solutions for facility related H&S issues arising in regional schools.  Provide follow up training and support where necessary.
• Support schools to effectively report and budget any H&S issue to be addressed, and collaborate with the H&S team to ensure compliance with H&S audits actions established deadlines.
• Oversee all incident investigations at ISP locations.
• Ensure that policies and application notes are updated for changes in local laws and regulations.
• Provide facilities assistance if the school business is disrupted
• Support school facilities teams if there is an emergency

1. INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS

• Ensure successful delivery within time, scope, quality, and costs of all assigned projects.
• Closely work with school teams during basic project phase definition according to approved scope and costs.
• Always establish and ensure clear communication paths between contractor, architects, and school teams.
• Fully design, tender and site manage, ensuring successful delivery of all assigned enhancements and renovation projects.
• Conduct follow up visits to constructions works as required, as well as timely report all visit minutes and project status.
• Collaborate with capex budgets and forecasts.
• Support the Head of Property to effectively onboard new regional schools.
• Timely conduct capacity survey visits as required.
• Support all Heads to review, update and manage their annual capacity analysis surveys.
• Support all Heads and Regional Property Director on drafting project capex proposals.
• Engage with project leaders to ensure that facility related issues for acquisitions, new sites and capex projects have been adequately thought through and that plans are realistic and properly resourced.
• Monitor the progress of facility issues for acquisitions, new sites and capex projects and intervene where necessary.

1. OTHER MATTERS

• Perform any related task that is assigned.
• To be fully effective, the role requires interaction with colleagues, partners, and contractors at a variety of levels, including SLT, management, contractors and consultants, colleagues from supporting organizations that use the schools’ facilities and professionals from other schools who work in partnership with ISP schools.
• Adhere to the Business policies, rules and procedures including, Health and Safety, Equal Opportunities, all other legislative responsibilities, governance and financial policies and procedures.
• Ensure compliance to the organization’s Code of Conduct in the delivery and provision of services to staff and the community.
• Close contact with governmental and other local agencies in ensuring that local regulations are complied with.
• Continuously promote energy efficiency of our schools and the way we operate our buildings. Creating culture within all our school community to protect our environment.

Skills, Qualifications and Experience

• Professional Qualified Architect, Engineer, or business (University Degree)
• Master’s degree on Facility Management/Asset Management is a plus
• Master´s degree on Project Management is a plus
• 2 years+ of Facilities Management experience, preferably in a multi-site environment.
• Project Management Experience (including management of new buildings)
• Capex Management Experience
• Excellent knowledge of MS Office applications is needed (Excel, Word, PowerPoint)
• Strong interpersonal skills with the ability to build relationships at all levels of the organization and influence key stakeholders.
• A methodical, highly organized approach to the execution of assigned tasks and responsibilities
• Ability to work in a fast-paced environment
• Attention to detail, strong writing, interpersonal and communication skills
• Positive, proactive, passionate, personable, results orientated, ambitious professional, who is keen to progress within a global organization
• Cross-functional teamwork experience and ability to work in a matrix organization
• Fluent written and spoken English a requirement. Additional language skills an advantage
• Diplomacy and consensus building skills to establish trust and credibility
• Ability to handle confidential information with maturity and discretion
• Capacity to take initiative and solve problems with minimal supervision
• Strong people management skills
• Ability to travel overseas occasionally
• Previous experience working in the education sector would be an advantage, but not essential

ISP Leadership Competencies

You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

1. Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximize opportunities.

1. Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback, supporting others in their continual learning, development, and growth.

1. Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and can motivate and inspire others through the process of creation through to completion.

1. Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.

1. Resilience. Can deal with setbacks and challenges calmly and effectively.

1. Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.

1. Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.

1. Leading & Inspiring Others. Supports, encourages, and inspires students, colleagues and teams so that they give their best.

1. Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organization.

1. Influencing & Communication. Consistently informs, influences, and inspires students, parents and colleagues through timely and effective communication.

1. Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.

1. Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.

1. Planning & Decision Making. Makes decisions on the best course of action and then plans, organizes, prioritizes and balances resources to achieve the desired outcome.

1. Diversity & Equity. Has the sensitivity, awareness, and skill to understand the values, behaviors, attitudes, and practices across cultures that supports all children and adults to learn and work effectively.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.