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Campus Coordinator

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Rowntree Montessori Schools
Ontario, Canada
Date Added: Mar 29, 2023

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Campus Coordinator

REPORTS TO:               Director of Prep Campuses

SALARY:                          $50,000 CAD

About Rowntree Montessori Schools

RMS is the top choice for Brampton parents who want their children to have focused attention in a rich, engaging learning environment. A long-established school with a proven track record of success, we provide an immersive, innovative learning experience that fosters creativity, curiosity, and growth. At RMS, our students receive a holistic, well-rounded education while also gaining valuable life skills.

Purpose of Role

The Campus Coordinator is responsible for assisting the Director of Prep Campuses with the day-to-day operations of both the Central Park and Downtown Campus.

The ideal candidate must be organized, a team player, have good time management skills, good problem-solving, and critical thinking skills, prompt. and have good communication skills.

The candidate must be able to think and resolve issues in a calm and professional manner.

Key Responsibilities

Office Management

  • Reception Duties.
  • Monitor and assist Staff in the Absence of DOPC.
  • Liaise between staff and the Director of Prep campuses.
  • Address parent questions/concerns and escalate to DOPC as needed.                                                           

Day-to-day operations

  • Answering phones and parent inquiries.
  • Absence reporting.
  • Accident Reports – 360.
  • Covering lunches and supporting the classroom teachers as needed.
  • Supporting at drop off and pick up time.
  • Pikmykid management.

Upkeep of teacher/student records/data 

  • Assist in updating OSR working with inbound and outbound records.
  • Assist in the upkeep of any Allergies and special attention lists.
  • Assist in the upkeep of Teacher schedules.       

Other Responsibilities:

 Co-op program

  • Assist in the interviews of candidates for potential placements.
  • Assist in follow-up for potential employment (this includes ensuring that an internal evaluation is completed).

Trips, Activities, and Workshops

  • Assist in booking trips, and buses and plan monthly activities in collaboration with the teachers and the student life coordinator.


  • Assist with tours, assessments, and Open Houses.

Summer Camp - Coordinator July and August

  • Facilitates the pre-planning and prep work regarding camp including but not limited to the structure of the day, recruitment/enrolment of students, applications, planning excursions, etc.
  • Assists with identifying and the interview process of hiring Lead Teachers and facilitators.
  • Supervise and monitor Lead Teachers and Counsellors.
  • Participate in Summer Camp Debrief sessions.
  • Progress and end-of-camp reports.
  • Participate in pre-camp required process design sessions.
  • Oversee timesheets.
  • Assure all paperwork is kept accurate including but not limited to Transportation, attendance, Medical, class rosters, contact list for all staff, etc.
  • Maintain a current and accurate record of all children enrolled in the Summer Camp or on the waitlist.
  • Contact parents if the student is not showing up for the program.
  • Handle discipline and other issues will the assistance of the Learning Leader or Assistant HOS.
  • Ensure all training for Lead Teachers and Counsellors are complete. Camp Counsellor training, Safeguarding, Health, and Safety.
  • Other duties as assigned.

Qualifications and Experience

  • Bachelor’s degree.
  • 1 to 2 years of prior or relevant experience.
  • Current CRM (Customer Relationship Management) experience – preferably HubSpot
  • Ability to serve as a Brand Ambassador
  • Experience in a School or Private school sector

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Well-being and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage in personal and professional development and school improvement.

Rowntree’s Commitment to Safeguarding Principles

Rowntree is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years of employment history.

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