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Temporary Accounts Assistant

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Lady Elizabeth School
Alicante, Spain
Date Added: May 25, 2023

Description

Accounts Assistant Job Opportunity (Temporary)

We´re looking for an enthusiastic and friendly individual to join our administration team from June.

The Accounts Assistant is essential for the smooth running of the finance department and as the

first point of contact for all accounts queries, delivering excellent customer service as well as

providing efficient support in a busy environment..

Accounts Assistant Role Profile

LES´ Mission: We provide an enriching, learning-focused education of the highest standard which

allows our pupils to achieve both success and experience failure in a safe and supportive

environment. Staff, pupils and parents share the fundamental expectation of a positive attitude to

learning. We nurture our pupils, encouraging them to develop a Growth Mindset to ensure they

become resilient and persevere in the face of challenges. Happy, respectful, internationally-

minded pupils, staff and parents are the core of our community. We support our pupils and staff

to constantly get better and improve themselves. We do this as a team, without exception.

At ISP, everyone is a learner. As a senior leader, you model learning and a growth mindset,

demonstrating a desire to learn and build on your knowledge, skills and understanding in leading

learning and the learning of others. You foster the learning and growth of your leadership team,

which will be fundamental to your success.

Learner (ISP definition)

The ISP learner recognises that their mindset, experiences and actions drive their learning

outcomes. With this awareness, they exercise voice, choice, and ownership over their process

of learning - leading their learning and the learning of others.

Reporting To:

Head of Finance

Head of School

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do.

Simply, their success is our success. Well-being and safety are both essential for learners and

learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and

following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and

differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the

most difference. We apply school policies and procedures and embody the shared ideas of our

community.

Learn continuously. Getting better is what drives us. We positively engage with personal and

professional development and school improvement.

Key Responsibilities:

●

To be the first point of contact for accounts enquiries to the school i.e. visits, calls and emails

and to respond to queries from parents/carers and the general public with exemplary

professionalism, ensuring that any messages are immediately dealt with, or forwarded to

appropriate member of staff

●

To ensure accuracy and efficiency of operations, processing and monitoring incoming

payments, and securing revenue by verifying and posting receipts.

To administer school bank account(s) which includes receiving funds, issuing receipts, and

recording accounts receivables’ data, preparing and reconciling month-end reports

Credit control: chasing and consolidating outstanding debt; making outbound calls to

recover outstanding debt owed by parents and take preventative action to avoid further

debt/arrears

●

Creating weekly and monthly debtors reports for senior leadership, tracking and updating

in a timely manner

●

To follow correct procedures and policies in line with debt management

To monitor and track debt collection progress and regularly report to the Head of School

To Research and resolve accounting discrepancies concerning school accounts receivable

and other related transactions

●

To develop and maintain effective relationships with parents to ensure that debt

collection is maximised and to resolve any billing issues

To reconcile the accounts receivable ledger to ensure that all payments are accounted

for and properly posted.

●

Other duties, as assigned by either the Head of School and/ or Head of Administration (e.g.

one off projects)

To support the administration team in periods of absences, ensuring the reception is always

covered and client queries are dealt professionally within a timely manner in the absence

of colleagues

The above details are not exhaustive and the post holder may be required to undertake tasks, roles

and responsibilities as may reasonably be assigned to him/her by the Senior Leadership team

Experience and Skills:

Experience and qualifications

●

Good level of English and Spanish

Successful relevant experience in similar roles

●

High level of computer literacy

Skills and abilities

●

Excellent customer service skills and telephone manner

Ability to work calmly under pressure and prioritise effectively

A commitment to getting the best outcomes for all staff, pupils and parents and promoting

the ethos and values of the school

●

To be friendly and cooperative when working with colleagues as part of a team

●

To communicate clearly and resolve any issues quickly and professionally, both verbally

and in writing.

●

A high level of attention to detail

To be self-motivated, be able to manage own time, prioritise tasks and show initiative

Personal attributes

●

Discretion and the ability to maintain in strictest confidence any information received

concerning school matters

Excellent interpersonal skills and the ability to communicate effectively with pupils, parents

and staff and the wider school community

Well-presented with a professional attitude

Flexibility at busy times

●

Confident and personable with a positive ‘can-do’ attitude

ISP Commitment to Safeguarding Principles

Lady Elizabeth and ISP is committed to safeguarding and promoting the welfare of children and

young people and expects all staff and volunteers to share this commitment. All post holders are

subject to appropriate vetting procedures and satisfactory Criminal Background Checks or

equivalent covering the previous 10 years’ employment history.

Temporary Accounts Assistant

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