Temporary Accounts Assistant
Lady Elizabeth School
Alicante, Spain
Date Added: May 25, 2023
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Description
Accounts Assistant Job Opportunity (Temporary)
We´re looking for an enthusiastic and friendly individual to join our administration team from June.
The Accounts Assistant is essential for the smooth running of the finance department and as the
first point of contact for all accounts queries, delivering excellent customer service as well as
providing efficient support in a busy environment..
Accounts Assistant Role Profile
LES´ Mission: We provide an enriching, learning-focused education of the highest standard which
allows our pupils to achieve both success and experience failure in a safe and supportive
environment. Staff, pupils and parents share the fundamental expectation of a positive attitude to
learning. We nurture our pupils, encouraging them to develop a Growth Mindset to ensure they
become resilient and persevere in the face of challenges. Happy, respectful, internationally-
minded pupils, staff and parents are the core of our community. We support our pupils and staff
to constantly get better and improve themselves. We do this as a team, without exception.
At ISP, everyone is a learner. As a senior leader, you model learning and a growth mindset,
demonstrating a desire to learn and build on your knowledge, skills and understanding in leading
learning and the learning of others. You foster the learning and growth of your leadership team,
which will be fundamental to your success.
Learner (ISP definition)
The ISP learner recognises that their mindset, experiences and actions drive their learning
outcomes. With this awareness, they exercise voice, choice, and ownership over their process
of learning - leading their learning and the learning of others.
Reporting To:
Head of Finance
Head of School
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do.
Simply, their success is our success. Well-being and safety are both essential for learners and
learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and
following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and
differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the
most difference. We apply school policies and procedures and embody the shared ideas of our
community.
Learn continuously. Getting better is what drives us. We positively engage with personal and
professional development and school improvement.
Key Responsibilities:
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To be the first point of contact for accounts enquiries to the school i.e. visits, calls and emails
and to respond to queries from parents/carers and the general public with exemplary
professionalism, ensuring that any messages are immediately dealt with, or forwarded to
appropriate member of staff
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To ensure accuracy and efficiency of operations, processing and monitoring incoming
payments, and securing revenue by verifying and posting receipts.
To administer school bank account(s) which includes receiving funds, issuing receipts, and
recording accounts receivables’ data, preparing and reconciling month-end reports
Credit control: chasing and consolidating outstanding debt; making outbound calls to
recover outstanding debt owed by parents and take preventative action to avoid further
debt/arrears
●
Creating weekly and monthly debtors reports for senior leadership, tracking and updating
in a timely manner
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To follow correct procedures and policies in line with debt management
To monitor and track debt collection progress and regularly report to the Head of School
To Research and resolve accounting discrepancies concerning school accounts receivable
and other related transactions
●
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To develop and maintain effective relationships with parents to ensure that debt
collection is maximised and to resolve any billing issues
To reconcile the accounts receivable ledger to ensure that all payments are accounted
for and properly posted.
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Other duties, as assigned by either the Head of School and/ or Head of Administration (e.g.
one off projects)
To support the administration team in periods of absences, ensuring the reception is always
covered and client queries are dealt professionally within a timely manner in the absence
of colleagues
The above details are not exhaustive and the post holder may be required to undertake tasks, roles
and responsibilities as may reasonably be assigned to him/her by the Senior Leadership team
Experience and Skills:
Experience and qualifications
●
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Good level of English and Spanish
Successful relevant experience in similar roles
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High level of computer literacy
Skills and abilities
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Excellent customer service skills and telephone manner
Ability to work calmly under pressure and prioritise effectively
A commitment to getting the best outcomes for all staff, pupils and parents and promoting
the ethos and values of the school
●
To be friendly and cooperative when working with colleagues as part of a team
●
To communicate clearly and resolve any issues quickly and professionally, both verbally
and in writing.
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A high level of attention to detail
To be self-motivated, be able to manage own time, prioritise tasks and show initiative
Personal attributes
●
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Discretion and the ability to maintain in strictest confidence any information received
concerning school matters
Excellent interpersonal skills and the ability to communicate effectively with pupils, parents
and staff and the wider school community
Well-presented with a professional attitude
Flexibility at busy times
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Confident and personable with a positive ‘can-do’ attitude
ISP Commitment to Safeguarding Principles
Lady Elizabeth and ISP is committed to safeguarding and promoting the welfare of children and
young people and expects all staff and volunteers to share this commitment. All post holders are
subject to appropriate vetting procedures and satisfactory Criminal Background Checks or
equivalent covering the previous 10 years’ employment history.
International Schools Partnership
The Old Town Hall, 4 Queens Road, Wimbledon, SW19 8YB, United Kingdom | T: +44 (0)20 3405 2404 | E: [email protected]
