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Asia Pacific Schools
Selangor, Malaysia
Date Added: Aug 1, 2023

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Vacancy: Toddlers’ Centre Manager
Reporting to: Assistant Principal for Key Stage 1

The Asia Pacific Schools, in partnership with The International Schools Partnership (ISP), equips students for local and global success by delivering Amazing Learning and offers both the international and Malaysian National curricula in the Klang Valley, Malaysia. The Asia Pacific International School offers the international curriculum (IGCSE) from Early Years through to Secondary and have been rated 5-Star by the Malaysian Ministry of Education.

The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.

We are currently seeking to hire a Toddlers’ Centre Manager for the International Preschool to join us as soon as possible. The role will be expected to support the toddlers programme (for children ages 18 months to 3-year-olds) offered from Mondays to Fridays, 7.30 am to 6.00 pm, excluding weekends and public holidays.

Purpose of Role
• To ensure the efficient organization of all pastoral procedures, activities and events related to the toddler’s section.
• To liaise and communicate daily with teachers (in toddlers’ section) to ensure the flow of information, continuity, and progression.
• To coordinate the effective delivery of the curriculum and related matters for toddlers (i.e., assessment, recording and reporting procedures) in consultation with the Head of International Preschool.
• To demonstrate outstanding Early Years practice in all areas and assist a curriculum area within the school.
• To be responsible for the learning and achievement of all students in the class while ensuring equality of opportunity throughout.
• To promote the school’s Vision and Mission and support the priorities established in the school development plan to improve teaching and learning.

ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities
• Act as the first point of contact for members in the toddler’s section.
• Ensure the overall welfare of the students in the toddler’s section.
• Ensure that the school’s pastoral ethos is supported and maintained.
• Organise and/or support the organisation of Early Years assemblies.
• Where necessary, participate in and/or directly deliver assemblies for the toddler students.
• Encourage parental participation in the life of the school.
• Ensure effective collaboration and communication with parents and staff in all pastoral matters.
• Communicate the timetable and timetable changes to parents of our students.
• Monitor the quality and accuracy of reports.
• Collate relevant information on individual students.
• Organise trips where appropriate.
• Encourage and facilitate educational visits.
• Assist with the induction of new students.
• Coordinate meetings with parents/guardians of new students regarding their progress in their first four to six weeks of school.
• Be part of regular Preschool meetings.
• Support and supervise class teachers (in toddlers).
• Monitor class teachers to ensure the effective implementation of their role.
• Ensure support for the implementation of school policies and procedures.
• Ensure effective liaison with the Head of Preschool, Deputy Head of Primary and the Head of International regarding all relevant matters.
• Be present at school functions when required.
• Ensure that attendance and punctuality are closely monitored and encourage high levels of attendance and punctuality.
• Inform Head of Preschool of irregularities in attendance and high absence rates.
• Support and assist with the relevant pastoral development planning.
• Take a formative, positive and proactive leadership role in the development of the curriculum.
• Support the development of teachers’ planning documentation line with schemes of work whilst ensuring cross-curricular links and parity of provision.
• Assist the Head of Preschool in ensuring that the planned curriculum is reflected in the classroom by regularly observing lessons.
• Establish the long- and medium-term planning (learning journey) within the toddlers team-in accordance with agreed practice.
• Take responsibility for overseeing the process of formative and summative assessment.
• Monitor students’ progress across the curriculum by tracking students’ progress/performance to ensure achievement and progress at all levels of ability.
• Create opportunities to praise and reward students within the school’s reward system.
• Send weekly updates to parents to update parents about the week’s learning.
• Take the initiative to introduce events and activities to enhance school life and holistic education.
• Assist in the implementation and delivery of the PSHE programme.
• Monitor development plans.
• Assess and provide for the children’s physical needs including holding, rocking, cleaning, nappy changing, toileting assistance, clothing, feeding and nap/rest supervision.
• Maintain records and logs regarding students’ schedule (food intake, toileting).
Communication, marketing and PR
• To ensure professional and effective communication and consultation, as appropriate, between colleagues, parents and students at Asia Pacific International School
• Publicise and celebrate achievements
• Assist with the organisation of open evenings, consultation events and other events relating to the school
• To contribute to marketing activities for Asia Pacific International School

(Please note that this Job Description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar level/nature undertaken within the section are not excluded because they are not itemised. The duties of this post could vary from time to time as a result of new legislation; changes in technology or policy and in that case appropriate training may be given to enable the post holder to undertake this new/varied work.)

• Fully and positively participate in the school’s performance appraisal scheme to develop and enhance personal and service performance
• Undertake any other reasonable duties requested/assigned as required by SLT or Line Manager, especially regarding the school’s administrative function
• Ensure that school policies including those relating to Safeguarding, Race Equality, Equal Opportunities, Code of Conduct and Health & Safety are adhered to.
Success Measures
• Disseminate information to the teachers working in the toddler’s section.
• Hold regular assemblies.
• Monitor the management of students in the toddlers group.
• Invite parents to activities within the toddler’s group at least once every month.
• Ensure that every toddler’s parent has a class timetable.
• Manage the collation and distribution of reports to each student as per the reporting schedule.
• Ensure that all teachers keep up to date records of students and file this information where necessary.
• Compile a plan for trips/educational visits.
• Ensure that students are involved in a trip/educational visit at least twice a year.
• Observe teachers within the toddlers group.
• Ensure that staff always follows the set expectations and procedures.
• Attend and contribute ideas via regular meetings.
• Evaluate lessons against learning objectives, amend planning where necessary and ensure clarity of subject knowledge/approach to delivery ahead of time.
• Liaise with Head of Preschool regarding curricula changes where appropriate.
• Provide formative feedback to students.
• Ensure that staff keeps an up-to-date record of students’ achievement.
• Have knowledge of students who have special educational needs or additional learning needs.
• Use teachers’ assessment to keep abreast of student progress and ensure that remedial actions are taken where necessary.
• Ensure students are awarded weekly certificates for success.
• Ensure that students’ best work is reflected in displays.
• Devise and implement ideas for promoting learning beyond the classroom each month.
• Model excellent leadership qualities.
• Be aware of the latest curriculum and provision changes.
• Manage and use of educational equipment and resources effectively.
Skills, Qualifications and Experience
• Possess Diploma or Degree in Early Childhood or its equivalent
• Minimum three (3) years’ full time working experience as a Centre Manager or in positions alike in a preschool in Malaysia
• Computer literate with good interpersonal communication skills
• Fluency in written and spoken English and Bahasa Malaysia

Person specification
• Patient, responsible, and passionate about teaching, mentoring and coaching
• A team player and flexible to meet the needs of the department
• Able to problem-solve and have excellent interpersonal skills
• Must be responsible for promoting and safeguarding the welfare of children and young people they are responsible for or come into contact with

ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

1. Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.

2. Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.

3. Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.

4. Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.

5. Resilience. Can deal with setbacks and challenges calmly and effectively.

6. Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.

7. Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.

8. Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.

9. Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organization.

10. Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.

11. Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.

12. Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.

13. Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.

14. Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.

ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
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