Accounts Receivable Assistant

Description

Purpose of Role

The organisation is looking for an Accounts Receivable assistant, reporting to the Financial Controller – Italy.

The individual will be responsible for managing the end to end revenue process of the school, covering the performance of invoices to customers, processing receipts, recording the respective transactions in the accounting books, and be the point of contact for parents.

Centro Studi Leonardo Da Vinci is a private (“Paritaria”) middle and high school located in the town of Bergamo, Lombardy, catering to students between the ages of 11-19. The school offers each type of Italian upper secondary curriculum: middle school, high school, technical and vocational courses.

Centro Studi has also an academy specializing in courses Post diploma.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

Billing

• Administration and maintenance of Billing Ledger, including the preparation of fees and extra charges to be invoiced
• Maintenance of customer data up to date

• Ensure invoices are accurate and issued correctly and on a timely basis
• Investigate and reply to parent queries on a timely basis
• Use the systems required by the group to perform billing activities
• Work with the secretary department of the school to obtain the necessary information for invoicing

Collections

• Ensure accurate processing of receipts from parents, by posting receipts to appropriate customer accounts and invoices
• Ensure all cash received is registered and stored safely
• Apply consistently the credit collection process
• Monitor school debtor levels and proactively lead discussions with parents to ensure debt is collected timely
• Produce correspondence in respect of outstanding school fees when required
• Liaise with school secretaries regarding student records
• Perform cash collections recording and analysis

Accounting

• Perform the posting of invoices on the accounting books
• Perform revenue recognition of invoices by posting them to the appropriate period
• Perform monthly bank reconciliations
• Perform monthly Aged Debtors analysis
• Ensure month end procedures are carried out on a timely basis and in line with group policies and procedures
• In case of need, be of support to the administrative department also for accounts payable and general accounting

Front office

• Be the interface to parents and students for formalizing registration
• Have meetings with parents to formalise the school contract signature, and receive the payment for the registration fee
• Compilation, management and archiving of student contracts
• Management of incoming phone calls

Skills, Qualifications and Experience

• Qualified accountant or finance professional, with demonstrable experience in accounting and customer relations
• Fluent in Italian (English not mandatory but desirable).
• A dynamic and proactive individual able to work in a dynamic environment.
• Good organisational skills
• Self-motivated and autonomous.
• Good interpersonal skills to form effective working relationships with people at all levels of the School.
• Able to articulate him or herself in a clear and concise manner in writing and verbally.
• Attention to detail and accuracy.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.