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Head - Administration

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Sancta Maria
Hyderabad, India
Date Added: Aug 7, 2023

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Job Description: Head Administration  

Reporting Manager: School Principal  

Job Purpose  

To play a key role under the leadership of the School Principal to deliver the  

administrative and operational functions that directly and indirectly support the academic  

functions of the institution.  

This includes planning and overseeing daily operations and logistics, facilities and  

managing personnel under the following departments:  


Transport (school buses, 4 / 2 wheelers)  

Catering Services (Kitchen and Canteen)  

Stores (stationery and uniform)  

Housekeeping and Maintenance (Infrastructure and fixed assets)  

General Administration  

IT services  

Key responsibilities  

1. Work collaboratively with academic heads and teams, understand their diverse  

needs and challenges and provide timely solutions and resources to meet those  


2. Plan, assign and manage maintenance and operations personnel.  

3. Ensure school buildings, grounds, facilities and equipment are operational and  

health, safety and security policies and guidelines are met and proper safety,  

cleaning and sanitation standards are maintained.  

4. Plan, prepare, manage and administer the annual administrative operations budget  

in conjunction with key stakeholders.  

5. Periodically review processes and refine/develop new ones to optimise resources  

and enhance stakeholder satisfaction.  

6. Monitor quality and optimise logistics for catering and transportation services.  

7. Vendor management, contract agreements and renewals.  

8. Procure and distribute academic materials and stationery following the  

procurement policy  

9. Upkeep and maintenance of HVAC, electrical and plumbing related equipment to  

ensure high reliability.  

10.Maintain inventory records and prepare reports as required.  

11.Liaison with government and other agencies to ensure adherence to all mandatory  


Experience, Skills and Competencies  

1. Minimum 5 years of experience as Administration Manager or similar role in an  

educational setting or any service industry or in defence services.  

2. Fluent in administrative processes and facilities management  

3. Proficient user of MS Office, Outlook  

4. Critical thinker and solutions-oriented  

5. Strong team player  

6. Good time-management skills  

7. Strong interpersonal and communication skills  

8. Post-graduate or equivalent qualification in any of these areas management  

studies, business, finance  

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