Description
Job Description: Head Administration
Reporting Manager: School Principal
Job Purpose
To play a key role under the leadership of the School Principal to deliver the
administrative and operational functions that directly and indirectly support the academic
functions of the institution.
This includes planning and overseeing daily operations and logistics, facilities and
managing personnel under the following departments:
•
•
Security
Transport (school buses, 4 / 2 wheelers)
• Catering Services (Kitchen and Canteen)
•
•
•
Stores (stationery and uniform)
Housekeeping and Maintenance (Infrastructure and fixed assets)
General Administration
• IT services
Key responsibilities
1. Work collaboratively with academic heads and teams, understand their diverse
needs and challenges and provide timely solutions and resources to meet those
needs.
2. Plan, assign and manage maintenance and operations personnel.
3. Ensure school buildings, grounds, facilities and equipment are operational and
health, safety and security policies and guidelines are met and proper safety,
cleaning and sanitation standards are maintained.
4. Plan, prepare, manage and administer the annual administrative operations budget
in conjunction with key stakeholders.
5. Periodically review processes and refine/develop new ones to optimise resources
and enhance stakeholder satisfaction.
6. Monitor quality and optimise logistics for catering and transportation services.
7. Vendor management, contract agreements and renewals.
8. Procure and distribute academic materials and stationery following the
procurement policy
9. Upkeep and maintenance of HVAC, electrical and plumbing related equipment to
ensure high reliability.
10.Maintain inventory records and prepare reports as required.
11.Liaison with government and other agencies to ensure adherence to all mandatory
compliances.
Experience, Skills and Competencies
1. Minimum 5 years of experience as Administration Manager or similar role in an
educational setting or any service industry or in defence services.
2. Fluent in administrative processes and facilities management
3. Proficient user of MS Office, Outlook
4. Critical thinker and solutions-oriented
5. Strong team player
6. Good time-management skills
7. Strong interpersonal and communication skills
8. Post-graduate or equivalent qualification in any of these areas – management
studies, business, finance
International Schools Partnership
The Old Town Hall, 4 Queens Road, Wimbledon, SW19 8YB, United Kingdom | T: +44 (0)20 3405 2404 | E: [email protected]
