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Facilities and Health & Safety (H&S) Manager

Aspen Heights British School
Abu Dhabi, United Arab Emirates
Date Added: Mar 26, 2024

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ISP Facilities Manager Role Profile
Purpose of Role

The main purpose of the Facilities and Health & Safety (H & S) Manager is to maintain the school facilities and accommodation, manage school transport, supervise school campus cleaning and coordinate the information, monitoring and implementation of the school Health and Safety policy and reporting. It is also to ensure that the school complies with the requirements of legislation and to act as the schools Health and Safety Officer. Facilities and Health & Safety (H & S) Manager oversees the budget and must negotiate with outside vendors for supplies, repairs and other measures.

ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Facilities Manager Key Responsibilities

School & School Accommodation Overall Maintenance Management
In charge for all school and school accommodation maintenance
Ensure all request for maintenance are completed
Procedure is established for maintain a track of all maintenance work accomplished
Technical and logistic support for whole school
Mentoring support for pupils at risk of becoming disengaged with school
Developing a litter free site and local environment
Developing a recycling-based working environment
To be able to undertake maintenance duties as required improving and supporting the safe and effective operation of the site
To work with the Site Team during school holidays in support of a Program of Works including organizing, decorating and arranging the school setup
Ensuring all maintenance contracts are recorded and tracked
Site based Health and Safety Risk Assessments and Compliance
To undertake and review at least annually, all site-based Health and Safety policies, Risk Assessments, practices and procedure and to ensure that the site is safe for students, staff and visitors
Liaise with external H&S audit agencies and provide reports/data as needed to ensure school is fully compliant with all legislative requirements
To undertake regular inspections of the school premises to identify any potential hazards and be the first point of contact for dealing with identified hazards in the school
To establish and implement a system for reporting hazards, through regular liaison with the maintenance department
Ensure that access and egress to site is maintained to minimize health and safety risks to acceptable levels and maintain access to site for emergency services
To be responsible for conducting fire drills and monitoring their effectiveness
To provide a report to The Principal and SLT (Senior Leadership Team) on Health & Safety issues
To liaise regularly with site manager over area of responsibility
Maintain and ensure accurate records of data in The School Management System
Transport Maintenance & Safety
Managing new student registration for transport service
Planning and implementing bus routes in conjunction with the transport coordinator
To regularly review all aspects of school buses safety including servicing/repairs and organizing appropriate training for staff
To be responsible for maintaining the booking system for the school buses, keeping the keys and ensuring that appropriate maintenance and safety checks are carried out weekly
Ensure all buses have a Leader and an Assistant, for assisting the driver and Teacher Assistant in case of emergencies
Coordinating all the transport needs of the School
First aid support and line management of first aid team
To maintain First Aid supplies and analyze first aid incidents to ensure that the school environment is as safe as possible
To ensure that an appropriate training regime is established for staff who are or who wish to become first aid qualified
To ensure that all students, staff and other members of the school are aware of the procedure when, immediate first aid is required
Customer Care
To provide quality services
To work with customers and do what needs to be done to meet their needs
to customer feedback promptly
To inform your Principal about what customers say in relation to the services delivered
The post holder will be required to dress and act at all times as an example to the pupils within the school and to create a professional image for parents and other visitors
Professional Development
To make every effort to access development opportunities and ensure time is spent identifying your professional development needs through a personal development plan
To be ready to share good practice
Ensuring the members in your team are aware of all customer and student ethics and display good
and respective behaviour
Health and Safety
Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International Schools property and equipment
Perform playground duties on time and with due diligence to safeguard Hamilton students
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that, all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school

Other duties and responsibilities
Any other duties that the Principal may from time to time ask the post-holder to perform

Qualifications and Experience

Bachelors Degree from a relevant field
Preferred English and Arabic speaker
Health & Safety Certification
At least 5 years of working experience in Qatar
Experience of implementing directives including the Health and Safety at Work Act in a working environment relating to fire precautions, regulations and appropriate safety procedures
Well-versed in technical/engineering operations and facilities management best practices
Evidence of practical application of sound judgment and ability to manage complex large site organizational issues
Able to present information in a concise and professional manner
Good analytical/critical thinking skills
Strong understanding of warehouse control systems
Able to read and understand complex electrical, mechanical and automation systems
Working knowledge of electrical, mechanical systems
Excellent project management skills
Well organized and able to prioritize tasks
Ability to manage self and a team effectively
To be able to initiate opportunities for self and others and to find solutions to ensure tasks are completed within specified timescales
Adaptable and self-motivated
Articulate, communicative with an outgoing pleasant manner
First Aid experience and training
Able to negotiate, persuade and motivate others
Willingness to undertake appropriate Professional Development
Excellent communication skills and command of the English language, in spoken and written form
Willing attitude to be a part of the school team
Strong sense of professionalism
Safeguarding and welfare of children
A collaborative team-player with excellent interpersonal skills
Behaviour management
Empathetic listener and patient
Integrity and confidentiality
Internationally minded
Emotional intelligence
Intercultural awareness, creative
Flexible and a can-do attitude

As a member of the staff of THIS you will need to comply with the below:
Compliance with the school's Vision, Mission and Policies
Positive Professional Relationship with all staff members are maintained.
Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
The hours of work as arranged with the principal are strictly followed.
This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised

ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

1. Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.

2. Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.

3. Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.

4. Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.

5. Resilience. Can deal with setbacks and challenges calmly and effectively.

6. Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.

7. Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.

8. Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.

9. Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.

10. Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.

11. Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.

12. Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.

13. Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.

14. Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

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