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Data Specialist

The Hamilton International School
Doha, Qatar
Date Added: May 21, 2024

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Data Specialist
Purpose of Role  
The School Data Specialist is primarily responsible for managing MIS systems. With a key role in training staff to use the schools’ MIS. This role requires teamwork, good communication skills, the ability to act on your own initiative, attention to detail and an analytical and logical approach. The Data Specialist needs to be a motivated person with excellent IT skills to develop and maintain the high quality of data management system in the school.  
Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to THIS policies and code of conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress. 
We are looking for a professional Data Specialist to ensure our children perform to the highest standard in school so they can focus on amazing learning.  This will involve working with phase leaders and heads of departments to ensure student performance and progress is tracked and monitored regularly. 
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Learn continuously. Getting better is what drives us. We positively engage in personal and professional development and school improvement.
Data Specialist Key Responsibilities
  • Oversee the planning, development, design, organization, and monitoring of the MIS.
  • Manage curriculum-related records and ensure proper allocation of subjects, classes, and staff records.
  • Assist the SLT with timetabling and student class/set allocations.
  • Facilitate the setup and monitoring of academic reports, liaising with academic staff as necessary.
  • Ensure the accuracy and currency of the assessment and curricular information database.
  • Generate reports and conduct analysis at the request of the SLT while maintaining strict confidentiality.
  • Establish and maintain student tracking systems using centrally held spreadsheets and/or assessment module mark sheets as appropriate.
  • Prepare statistical data to bolster school self-evaluation and accreditation processes.
  • Develop and streamline the school's student personal profiles reporting system.
  • Coordinate data collection and collation for student personal profiles, ensuring accuracy and efficiency.
  • Provide training and support to both academic and non-academic staff on MIS usage.
  • Act as a single point of contact for the MIS provider, reporting and resolving software issues.
  • Assist in developing and implementing standard operating procedures and best practices for MIS usage.
  • Coordinate setup and maintenance of new MIS modules and user accounts as needed.
  • Coordinate with SENCO and medical teams to maintain accurate SEN, IEP, and medical data.
  • Import and manipulate assessment data, tracking and reporting any system faults.
  • Provide feedback on system integrations and contribute to continuous improvement efforts.
General Duties
  • Undertake such other duties and responsibilities of an equivalent nature as may be determined by SLT from time to time, in consultation with the post holder. 
  • Take reasonable care of the health and safety of self, other persons and resources whilst at work 
  • Co-operate with SLT as far as is necessary to enable the responsibilities placed upon the School under the Health and Safety at Work Act to be performed, e.g. operate safe working practices 
  • The post holder’s duties must at all times be carried out in compliance with the School’s Equal Opportunities Policy and other policies designed to protect employees and students from harassment 
Skills, Qualifications and Experience
Key qualities and skills:
  • Proven working experience in data management and reporting. 
  • Integrity and professionalism 
  • Kind, considerate and welcoming 
  • Ability to respond effectively to the needs of a diverse community. 
  • Working knowledge of student management systems recording assessments 
  • Engaging interpersonal skills and excellent communication skills 
  • Sound analysing skills to interpret data. 
  • Ability to work with staff and leadership team. 
Education: Bachelor’s degree in Information Technology, Computer Science or equivalent. 
Experience: Minimum of 3 years’ experience in analysis and reporting of student data to monitor progress and attainment. Experienced in handling iSAMS as the student Management Information System (MIS) or any relevant system (SIMS, Engage, etc.) is a plus. 
  • Outstanding performance in student data analysis and reporting 
  • Safeguarding and welfare of children 
  • Excellent communication skills and command of the English language, in spoken and written form 
  • A collaborative team-player with excellent personal skills 
  • Experience with end-user training and support.
  • Behaviour management 
  • Collaborative team player, empathetic listener 
  • Integrity and confidentiality 
  • Internationally minded. 
  • Emotional intelligence 
  • Intercultural awareness, creative 
  • Flexible and a can-do attitude 
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. 
Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description. 
Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.  
ISP Leadership Competencies  
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
  • Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
  • Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
  • Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
  • Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
  • Resilience. Can deal with setbacks and challenges calmly and effectively.
  • Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
  • Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.  
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