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Accountant – Madrid Schools

ISP Iberia
Madrid, Spain
Date Added: Jun 25, 2024

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International Schools Partnership Ltd

Position: Accountant – Madrid Schools

Location: Madrid Schools/Hybrid


Purpose of Role

The Accountant – Madrid Schools is responsible for managing financial transactions, recording those into the financial software, ensuring compliance with accounting regulations and preparing financial reports for the schools in Madrid. The Accountant – Madrid schools reports into the Head of Finance – Madrid schools.


Accountant – Madrid Schools

Key Responsibilities

Financial Reporting, Controls and General Ledger Accountancy: -

  • Maintain and reconcile the general ledgers for the Madrid schools, ensuring accuracy and compliance with accounting standards, under Spanish GAAP and IFRS GAAP.
  • Process month end and year end accounting and ensures month end deadlines are met.
  • Support the preparation of monthly financial reports, as required.
  • Work with the Billing and Collections centralised team to ensure records are accurate and up to date to facilitate accurate parent billing for the three schools.
  • Work with the Billing and Collections centralised team to understand Accounts Receivable debt and any support required for the successful collections of amounts owed.
  • Coordinate the information flow with schools to ensure the supplier information is received in time and through the official channels.
  • Manage the supplier invoice posting for Madrid schools for approval by Head of Finance.
  • Review and propose supplier invoices payment listings for Madrid schools, to be approved by the Head of Finance.
  • Perform monthly bank reconciliations and resolve discrepancies.
  • Conduct regular reviews of balance sheet movements and perform reconciliation and analysis on all balances and resolving all reconciling items.
  • Record and reconcile taxes in the Netsuite financial software (VAT, Withholding tax, SII report and Social Security)
  • Monitor and record company travel expenses in the Netsuite, ensuring proper documentation.
  • Manage Capex module through the financial software and reconciliation within the accountancy.
  • Work closely with the Head of Finance for Madrid schools in the annual budget and the P&L forecasting process for the schools.
  • Assist with the interim and year end audit procedures, providing necessary documentation and explanations.
  • Support the Head of Finance for Madrid schools in understanding actual variances versus Budget and Forecast, as required.
  • Ad hoc tasks and responsibilities, as required by the role.


School Partnering: -

  • Participate in review calls, or face to face meetings, with the Head of Finance and FP&A and school management teams, to provide an overall understanding of matters impacting school performance against budgets, forecasts and year and over performance.
  • Support on integration of any new school acquisitions in Madrid.




Systems: -


  • Provide feedback, suggestions and input from the school, to help develop the systems and facilitate efficient and consistent finance processes and reporting across the school.
  • Champion the implementation, use and full adoption of the ISP core accounting platform, NetSuite in the school and support other key ISP core system implementations, such as ISAMS/Netsuite Billing.


Skills, Qualifications and Experience

  • Accountancy qualification is needed.
  • Ability to work in a fast-paced environment.
  • Excellent knowledge of MS Office applications is needed, particularly Excel.
  • Prior experience in using the NetSuite/PBCS applications or any other ERP systems would be advantageous.
  • Ability to build good working relationships with all members and levels of the organization.
  • A methodical, highly organized approach to the execution of assigned tasks and responsibilities.
  • Positive, proactive, passionate, personable, results orientated, ambitious professional, who is keen to progress within a global organization.
  • Strong organizational, time-management skills and an ability to deal with shifting priorities.
  • Dealing with external advisors (suppliers, auditors, tax etc). 
  • Previous experience in a multinational environment, is desirable.
  • Fluent written and spoken Spanish a requirement. English language skills an advantage.
  • Ability to handle confidential information with maturity and discretion.
  • Capacity to take initiative and solve problems, supported by the Head of Finance – Madrid schools.

Key Relationships

To be successful in this position, the Accountant – Madrid schools must build strong working relationships with the following groups:

  • Finance Team for Madrid schools and colleagues in other schools in the region.
  • Billing and Collections Team supporting the Madrid schools.
  • Regional Finance Team.
  • Administrative and School Management teams for the Madrid schools.


ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.




ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.   


ISP Commitment to Diversity, Inclusion and Belonging  


ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.  




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