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Whole School Secretary

Straits - Rawang
Rawang, Malaysia
Date Added: Jul 9, 2024

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Description

Purpose of Role
 
The purpose of the Whole School Secretary role is to support the smooth and efficient operation of the school by providing essential administrative and organisational assistance. This role is vital in maintaining effective communication within the school community, managing administrative tasks and ensuring the accuracy and confidentiality of school records. The Whole School Secretary is a key contributor to the overall success and functionality of the school, fostering a well-organized and responsive environment for staff, students, and parents.
 
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
 
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
 
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
 
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
 
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
 
Key Responsibilities
 
  • Provide administrative support to the Senior Leadership Team (SLT) and teachers through the preparation of letters, notices, forms, etc. logistic arrangement arising from school activities and events. 
  • Update and maintain the student database of the school. 
  • Attend leadership/school meetings and prepare minutes. 
  • Check attendance and make follow-up calls and print out daily student attendance list. 
  • Compile material, prepare and circulate weekly newsletters for parents and bulletins for staff. 
  • Update school academic calendar. 
  • Compile assembly, newsletter and CPD schedule. 
  • Set up booking for academic review days and PTCs. 
  • Be familiar with data management systems. 
  • Prepare medium term planning template. 
  • Support marketing initiatives for the school. 
  • Attend staff briefings and carry out follow-up action, if necessary. 
  • Record emergency drills in 360 platform. 
  • Undertake any other duty as and when required by the Senior Leadership Team.  
 
Requirements:
 
  • Candidate must possess Diploma or equivalent
  • Previous experience in a secretarial or administrative role
  • Excellent verbal and written communication
  • Proficiency in office software (e.g., Microsoft Office, PowerPoint)
  • Strong organizational and multitasking abilities
  • Attention to detail and accuracy
  • Discretion in handling confidential information
 
ISP Commitment to Safeguarding Principles  
 
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.  
 
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
 
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
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