Temporary - Accounts Assistant

JOB DESCRIPTION: ACCOUNTANT

Job Title:

ACCOUNTANT

Department:

Administration

Reports to:

Finance Manager

Direct Reports:

NO

Job Scope

To provide support to the organisation by ensuring that all financial and accounting functions are performed to a high standard and by agreed deadlines.

●       To ensure efficient and accurate processing of payments and invoicing.

●       To maintain accurate records in relation to all school financial matters including approvals, budget coding, uploading to the finance system.

EC/ISP Principles

Begin with children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the wellbeing of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Main Duties & Responsibilities

This is not an exhaustive list of all duties and responsibilities.

●        Providing excellent customer service to staff and parents and ensuring transparency and clarity of information

●        Responding to queries and complaints in a timely manner to avoid the need for follow up

●        Preparation and issuing of tuition fee and exams invoices and supporting with collections

●        Coordinating payment plan documentation requirements; ensuring that requirements are fulfilled

●        Maintaining general ledger accounts by reconciling accounts receivable and payable

●        Execute payments to suppliers after relevant approval by management

●        Follow up with suppliers on outstanding or overdue payments

●        Manage petty cash and the accurate recording of receipts

●        Contribute towards month and year end closing, and quarterly VAT submissions

●        Maintain accurate filing and records for auditing purposes

●        Assist with the preparation of budgets and forecasts

Key Relationships

Internal:

Leadership Teams, Academic and Administration staff

External:

Parents, external suppliers and third party providers.

Position Requirements

Qualifications and

related Experience

Education:

●        Higher education (degree, diploma or equivalent) in Finance.

Experience

●        Proven experience in a Finance role at this, or a similar level.

●        Experience of working in an educational establishment.

●        Experience of accounting software and data entry

Competencies: Skills & Abilities

●        Excellent communication and people skills at all levels

●        Keen attention to detail.

●        Ability to coordinate and collate data

●        Health and Safety Awareness

●        Energetic and enthusiastic

●        A dynamic, positive approach to deliver the school’s vision

●        Self-motivation and ability to take initiatives

●        Demonstrate an understanding of & commitment to our best practice

              model

●        Good knowledge and information of school operations

●        Skilled in the use of finance and accounting system

●        Ability to establish and maintain effective working relationships with staff

●        Presentation skills with the ability to present information in a concise and

              professional manner

●        Organization skills: well organized and able to prioritize tasks and

workload

●        Customer service

●        Critical thinking

●        Ability to negotiate, persuade and motivate others

●        Willing attitude to be a part of the school team

●        Strong sense of professionalism

●        Safeguarding and welfare of children

●        A collaborative team-player with excellent interpersonal skills

●        Behaviour management

●        Demonstrated competency to use computer applications related to the

              role, including word processing and spreadsheet applications

●        Record keeping and report preparation methods

●        Interpersonal skills including tact, courtesy and patience

●        Customer focused

●        Willingness to undertake appropriate Professional Development

Competencies: Knowledge

You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

1.  Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.

2.    Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.

3.   Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.

4.     Resilience. Can deal with setbacks and challenges calmly and effectively.

5.   Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.

6.   Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.

Safeguarding Statement

The English College and ISP are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

Review & Declaration

This job description is subject to annual review by Principal, in collaboration with the post holder to ensure that it is kept up to date and relevant. Any changes will be implemented after consultation with the post holder.

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