Accounts Receivable

Accounts Receivable 

Purpose of Role

The role will report to the Chief Accountant Poland.

The individual will be responsible for managing the end-to-end revenue process of the schools, covering the performance of invoices to customers, processing receipts, recording the respective transactions in the accounting books, and be the point of contact for parents.

Key Responsibilities

Billing

• Administration and maintenance of Billing Ledger, including the preparation of fees and extra charges to be invoiced
• Maintenance of customer data up to date
• Ensure invoices are accurate and issued correctly and on a timely basis
• Investigate and reply to parent queries on a timely basis
• Use the systems required by the group to perform billing activities
• Work with the other departments of the school to obtain the necessary information for invoicing

Collections

• Ensure accurate processing of receipts from parents, by posting receipts to appropriate customer accounts and invoices
• Ensure all cash received is registered and stored safely
• Apply consistently the credit collection process
• Monitor school debtor levels and proactively lead discussions with parents to ensure debt is collected timely
• Produce correspondence in respect of outstanding school fees when required
• Liaise with other departments of the school regarding student records
• Perform cash collections recording, analysis and reporting

Accounting

• Perform the posting of invoices on the accounting books
• Perform revenue recognition of invoices by posting them to the appropriate period
• Perform monthly bank reconciliations
• Perform monthly Aged Debtors analysis
• Ensure month end procedures are carried out on a timely basis and in line with group policies and procedures
• In case of need, be of support to the administrative department also for accounts payable and general accounting

Front office

• Be the interface to parents and students for formalizing registration
• Have meetings with parents to formalise the school contract signature, and receive the payment for the registration fee
• Compilation, management and archiving of student contracts
• Management of incoming phone calls

Operational & Commercial Support

Undertake such other reasonable responsibilities and tasks that may, from time to time, be assigned by the Chief Accountant Poland.

Skills, Qualifications and Experience

• Qualified accountant or finance professional, with demonstrable experience in accounting and customer relations
• Fluent in written and spoken Polish
• Advanced English
• A dynamic and proactive individual able to work in a dynamic environment
• Good organisational skills
• Self-motivated and autonomous
• Good interpersonal skills to form effective working relationships with people at all levels of the School
• Able to articulate him or herself in a clear and concise manner in writing and verbally
• Attention to detail and accuracy

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history. 

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.