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Facilities coordinator – BSW/EIN

British Primary School of Wilanow
Warsaw, Poland
Date Added: May 27, 2025

Description

Facilities coordinator – BSW/EIN

Purpose of Role

We are currently seeking a Facilities Coordinator to oversee the day-to-day operations, safety, maintenance, and functionality of our school’s physical environment. The successful candidate will be responsible for ensuring that all school buildings, grounds, and facilities are safe, well-maintained, and fully operational to support a high-quality learning environment.

The position reports to the Country Facilities Manager (BSW/EIN) and will support the Facilities departments of both BSW and Einstein schools.

Key Responsibilities

Maintenance & Repairs:

Identify and support all maintenance and repair work across the school premises.
Ensure timely servicing of equipment, lighting, heating, ventilation, and plumbing systems.
Conduct routine inspections to identify areas needing attention and plan interventions accordingly.

Health & Safety:

Ensure the school complies with all health, safety, and environmental regulations as per Polish regulations and ISP group policies.
Maintain up-to-date risk assessments and fire safety protocols.
Act as the primary point of contact for emergency procedures and drills.

Facilities Management:

Manage the cleaning, waste disposal, and security of the school premises.
Supervise and coordinate with external contractors and service providers.
Monitor and maintain inventory of maintenance supplies and equipment.

Budgeting & Planning:

Work together with Country Facilities Manager to support the preparation the facilities budget.
Support on minor construction or refurbishment projects.
Provide regular reports on the condition of the buildings and grounds.

Skills, Qualifications and Experience

Proven experience in facilities or property management (1-3 years), preferably in an educational setting.
Good knowledge of building systems (electrical, mechanical, plumbing, HVAC).
Familiarity with health and safety legislation and compliance.
Excellent organizational and problem-solving skills.
Proficient in using MS Office and basic facility management systems.
Flexibility to respond to urgent issues outside of normal working hours if required.
Fluency in English and Polish
Certification in Facility Management, Health & Safety, or a related field, highly desirable
Experience working in a school or educational institution, highly desirable.
First Aid and Fire Warden training, desirable
Project Management experience, desirable

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

Apply Now

Facilities coordinator – BSW/EIN

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