Description

Facilities Manager

Job Description

Type: Permanent

Department: Non-Academic Administration

Line Manager: Finance and Administration Manager

Functional Reporting: Regional Head of Operations

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Job Purpose

The main purpose of the Facilities and Health & Safety (H & S) Manager is to maintain the school facilities and accommodation, manage school transport, supervise school campus cleaning and coordinate the information, monitoring and implementation of the school Health and Safety policy and reporting. It is also to ensure that the school complies with the requirements of legislation and to act as the school’s Health and Safety Officer. Facilities and Health & Safety (H & S) Manager oversees the budget and must negotiate with outside vendors for supplies, repairs and other measures.

Key Duties and Areas of Responsibility

School & School Accommodation Overall Maintenance Management

• In charge for all school and school accommodation maintenance
• Ensure all request for maintenance are completed
• Procedure is established for maintain a track of all maintenance work accomplished
• Technical and logistic support for whole school
• Mentoring support for pupils at risk of becoming disengaged with school
• Developing a litter free site and local environment
• Developing a recycling-based working environment
• To be able to undertake maintenance duties as required improving and supporting the safe and effective operation of the site
• To work with the Site Team during school holidays in support of a ‘Program of Works’ – including organizing, decorating and arranging the school setup
• Ensuring all maintenance contracts are recorded and tracked

Site based Health and Safety Risk Assessments and Compliance

• To undertake and review at least annually, all site-based Health and Safety policies, Risk Assessments, practices and procedure and to ensure that the site is safe for students, staff and visitors
• Liaise with external H&S audit agencies and provide reports/data as needed to ensure school is fully compliant with all legislative requirements
• To undertake regular inspections of the school premises to identify any potential hazards and be the first point of contact for dealing with identified hazards in the school
• To establish and implement a system for reporting hazards, through regular liaison with the maintenance department
• Ensure that access and egress to site is maintained to minimize health and safety risks to acceptable levels and maintain access to site for emergency services
• To be responsible for conducting fire drills and monitoring their effectiveness
• To provide a report to The Principal and SLT (Senior Leadership Team) on Health & Safety issues
• To liaise regularly with site manager over area of responsibility
• Maintain and ensure accurate records of data in The School Management System

Transport Maintenance & Safety

• Managing new student registration for transport service
• Planning and implementing bus routes in conjunction with the transport coordinator
• To regularly review all aspects of school buses safety including servicing/repairs and organizing appropriate training for staff
• To be responsible for maintaining the booking system for the school buses, keeping the keys and ensuring that appropriate maintenance and safety checks are carried out weekly
• Ensure all buses have a Leader and an Assistant, for assisting the driver and Teacher Assistant in case of emergencies
• Coordinating all the transport needs of the School

 First aid support and line management of first aid team

• To maintain First Aid supplies and analyze first aid incidents to ensure that the school environment is as safe as possible
• To ensure that an appropriate training regime is established for staff who are or who wish to become first aid qualified
• To ensure that all students, staff and other members of the school are aware of the procedure when, immediate first aid is required

Customer Care

• To provide quality services
• To work with customers and do what needs to be done to meet their needs
• Respond
• to customer feedback promptly
• To inform your Principal about what customers say in relation to the services delivered
• The post holder will be required to dress and act at all times as an example to the pupils within the school and to create a professional image for parents and other visitors

 Professional Development

• To make every effort to access development opportunities and ensure time is spent identifying your professional development needs through a personal development plan
• To be ready to share good practice
• Ensuring the members in your team are aware of all customer and student ethics and display good and respective behaviour

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
• Perform playground duties on time and with due diligence to safeguard Hamilton students

• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school

Other duties and responsibilities

Any other duties that the Principal may from time to time ask the post-holder to perform

Position Requirements

Education:

• Bachelors in relevant field
• Health & Safety Certification

Experience: Minimum 5 years’ working experience

Language:

• English is mandatory
• Arabic is an advantage

Required Skills and Knowledge

Competencies:

• Experience of implementing directives including the Health and Safety at Work Act in a working environment relating to fire precautions, regulations and appropriate safety procedures
• Well-versed in technical/engineering operations and facilities management best practices
• Evidence of practical application of sound judgment and ability to manage complex large site organizational issues
• Able to present information in a concise and professional manner
• Good analytical/critical thinking skills
• Strong understanding of warehouse control systems
• Able to read and understand complex electrical, mechanical and automation systems
• Working knowledge of electrical, mechanical systems
• Excellent project management skills
• Well organized and able to prioritize tasks
• Ability to manage self and a team effectively
• To be able to initiate opportunities for self and others and to find solutions to ensure tasks are completed within specified timescales
• Adaptable and self-motivated
• Articulate, communicative with an outgoing pleasant manner
• First Aid experience and training
• Able to negotiate, persuade and motivate others
• Willingness to undertake appropriate Professional Development
• Excellent communication skills and command of the English language, in spoken and written form
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Behaviour management

Attributes:

• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description.  Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavor to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

As a member of the staff of THIS you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence.  Under no circumstances is this confidentiality to be compromised.

Important Note:

ISP is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. Successful applicants will have to provide Criminal Background Checks for any country you have permanently lived and or worked in over the last ten years.

The International Schools Partnership

The Hamilton International School is part of The International Schools Partnership (ISP).

The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA & Canada, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 48 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.

All our schools:

• Help children and pupils learn to levels that amaze them.

• Inspire children and pupils to be successful now and equip them to be successful later.

• Are truly international, working in partnerships within and across regions, cultures and languages.

• Aim to be the schools of choice for children, pupils and their families, wherever we are.

The Hamilton International School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent, covering the previous 10 years of employment history. The Hamilton International School recruit teachers in several ways including direct application to the school and through international teacher recruitment agencies and organizations.