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Finance Assistant

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Aspen Heights British School
Abu Dhabi, United Arab Emirates
Date Added: Feb 23, 2022

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Job Description


Position Details

Position Title

Finance Assistant



Report to (Title):

Head of Finance and Administration

Direct Reports:


Indirect Reports:



Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.


Core Purpose:


The role of the Finance Assistant is to support the Finance & Administration Manager in maintaining and enhancing the school’s financial resources by maintaining control over the Trial Balance. They are responsible for account payables in the school. The incumbent supports the Finance & Administration Manager during audits and preparing month end reports for ISP.



Main Responsibilities:

  • Review and post entries to record assets, liability, revenue, and expenses
  • Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance
  • Work with Operation and suppliers to review and accept purchases invoices, record purchases, and reconcile with supplier
  • Process all suppliers’ payments
  • Review all inter-company transactions and generate invoices as necessary
  • Reconcile balance sheet accounts
  • Conduct regular ledger maintenance
  • Review stock movement, recording and valuation with the storekeeper on a monthly basis for the MA
  • Coordinate semi-annual audits and assist Finance & Admin Manager with conducting audits
  • Produces payroll by initiating computer processing, printing cheques and verifying report
  • Completes external audit by analyzing and scheduling general ledger accounts, providing information for auditors
  • Performing variance analyses and preparing account reconciliations
  • Prepare the month end accounts as per ISP format
  • Participate in any system updates/migration
  • First point of contact with parents concerning financial accounts of students
  • Issuing school fee invoices to parents before start of academic year
  • Collecting all types of payments from parents and post to system
  • Maintaining student accounts, journal daily transactions including Cash JVs
  • Daily fees collection reconciliation, with balance posted to the bank on a daily basis
  • Produce receivables report for Finance and Admin Manager on daily basis
  • Assist with cash payments to staff for expense claims
  • Send reminders to parents regarding outstanding balances/ follow up for any bounced
  • cheques
  • Follow up with other accounts receivable like debtors for canteen, uniform etc
  • Reconciliation of Post-Dated-Cheques schedule
  • Assist with cash management queries/ any other GL queries for annual audit
  • Correspond with companies who pay school fees for their staff’s children
  • Sending outstanding payment warnings to parents, correlate with Registrar on procedures and blocking student account with ADEK
  • Any other accounting/administrative task assigned by the Finance & Administration Manager

Health and Safety

  • Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment
  • Safeguard Aspen students.
  • Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
  • Assist in implementing all policies and rules governing student life and conduct
  • Ensure that, all the necessary health and safety rules and procedures are being followed
  • Maintain an awareness of all the health and safety measures to be taken when in school


Communication & Working Relationships








Knowledge & Skills

Minimum Educational Qualifications Required for the Role

Bachelor’s degree in Finance/Accounting from a reputable University

Minimum Years of Experience Required

3 years’ School Finance experience

Abu Dhabi school experience an advantage

Language Skills

English is Mandatory

Arabic is an advantage

Special Skills and Abilities


  • Highly detail-oriented and organized
  • Ability to meet a constant stream of deadlines
  • Proven ability to work both independently and collaboratively with different levels of employees
  • Superior analytical and problem-solving skills
  • Familiarity with accounting software and programs
  • Excellent command for MS office
  • Ability to maintain accurate and auditable records
  • Laws, rules and regulations related to assigned activities
  • Interpersonal skills using tact, patience and courtesy
  • Records, Reports and Correspondence by use of spreadsheets and databases
  • Proficient financial and accounting skills
  • Computer literate
  • Customer Service skills, and interpersonal skills.
  • Willing attitude to be a part of the school team
  • Strong sense of professionalism
  • Safeguarding and welfare of children
  • Excellent communication skills and command of the English language, in spoken and written form
  • A collaborative team-player with excellent interpersonal skills
  • Behavior management


  • Empathetic listener and patient
  • Integrity and confidentiality
  • Internationally minded
  • Emotional intelligence
  • Intercultural awareness, creative
  • Flexible and a can-do attitude


Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.


Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.


Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.



Line Manager:






The International Schools Partnership


Aspen Heights British School is part of The International Schools Partnership (ISP).


The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.


ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 45 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.


We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.


All our schools:

• Help children and pupils learn to levels that amaze them.

• Inspire children and pupils to be successful now and equip them to be successful later.

• Are truly international, working in partnerships within and across regions, cultures and languages.

• Aim to be the schools of choice for children, pupils and their families, wherever we are.


Aspen Heights British School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent, covering the previous 10 years of employment history. Aspen Heights British School recruit teachers in several ways including direct application to the school and through international teacher recruitment agencies and organizations.


Human Resources Office

Version: # 01

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Job Description

Version date: February 2021



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